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lorna12
06-20-2011, 08:13 PM
Here is the latest draft of the Bylaws...we have all looked at it too long and would like some fresh eyes to look it over for us. It's a long read so we appreciate the effort and please let us know what you think.

Article I. Name and Purpose
Section I.1 Name
(a) The name of this organization shall be “International Society of Scratchboard Artists”, a not for profit educational organization.
(b) International Society of Scratchboard Artists will hereafter be referred to as ISSA in these by-laws.
Section I.2 Purpose
(a) The purpose of this organization is to promote interest in and excellence of Scratchboard Art as a fine art medium through international exhibitions and to encourage education in this form of fine art.
(b) Education and promotion of this medium as fine art to the public, art communities (not limited to galleries, international exhibitions, artists) and membership of ISSA.
Article II. Definition of Scratchboard Art
Section II.1 Scratchboard Art is a subtractive medium that involves the use of abrasive tools to directly remove a surface layer of one value (typically dark) to expose a secondary layer of a contrasting value (typically white). The majority of the values within the artwork should be achieved by varying the amount of surface layer that has been removed or left. Reapplying of transparent mediums over the initial scratching is permissible, but the integrity of the underlying scratching should remain visible. Works may be color or black and white.
Article III. Membership
Section III.1 There shall be five (5) categories of membership:
(a) Associate Members
(i) Any individual who is interested in the aims and purpose of this organization and who pays the annual dues may become a member. This is entry level for scratchboard artists who wish learn and hone their skills, with the eventual aim of becoming an Active, Signature And/or Master member. This level of membership is not juried. Associate members may hold office, and may vote in the official business of the organization. They may not submit work for juried ISSA shows, but may attend workshops and other association organized events. Members must be current in paying dues.
(b) Active Members
(i) Any individual may apply for Active Membership at any time of the year . Open to any artist who has submitted five (5) works of art for jury by one (1) MSA and been approved. An Active member will pay annual dues, may hold office and vote in the official business of the organization. They may submit work for jury for ISSA exhibitions and attend all association events. An Active member may have the eventual goal of becoming a Signature or Master member. Any Active member can apply for Signature or Master membership level at the annual jury process. Members must be current in paying dues.
(c) Signature Members (SSA)
(i) Signature Scratchboard Artist - Open to any Active Member who has advanced scratchboard skills and has submitted seven (7) images of works of art for jury by three (3) MSA at the annual membership jurying and been approved. They may use the designation SSA after their name. They will pay annual dues, may hold office and vote in the official business of the organization. They may submit work for jury to ISSA exhibitions and attend all association events. Their eventual goal may be to become a MSA. Members must be current in paying dues.
(d) Master Members (MSA)
(i) Master Scratchboard Artist – Open to Active or Signature Members who have excelled and not only artistically work at the highest levels of Scratchboard Art, but also work diligently to promote the medium in the public eye. Members must have distinguished themselves and the quality of their work through three or more of the following methods:
1) Museum, national and/or International exhibition history/award, (or other equally recognized shows or competitions;
2) Solo Exhibitions
3) Gallery representation;
4) Teaching of workshops or demonstrations;
5) Publication in a recognized industry magazine/book;
6) Other activities that shows a members dedication to promotion of the medium.
To be considered for this level, Active or Signature members must submit a portfolio of 10 works as well as a biography or resume listing achievements to be juried by a panel of 3 existing MSA Members. Upon approval, they will become jurors and will no longer be required to be juried into ISSA exhibitions. Master members may use the initials MSA after their name. A Master member will pay annual dues, may hold office and vote in the official business of the organization. They may attend all association events. Members must be current in paying dues.
(e) Honorary Members
(i) For persons who have worked selflessly to promote the goals of the ISSA, who may or may not be artists. Upon recommendation of the Board of Directors, Honorary Membership may be conferred through a majority vote during any regular Board of Directors meeting. Honorary Members are exempt from the payment of dues. They may vote at general membership meetings and attend all association events. They qualify to participate in an advisory capacity. Such membership may continue from year to year at the will of the Board of Directors. Honorary members may submit work to ISSA shows at no cost, but are subject to jurying.
Section III.2 Membership Lists
(a) The Membership Lists of the Society are for the personal use of the individual members and officers. The names, addresses and other information which may be contained in these lists is privileged information and may not be provided to outside interests, commercial or private. The Board may, at its discretion, waive by specific motion, the above ruling.
Article IV. Additional Supporters
Section IV.1 Friend of ISSA
(a) For individuals or organizations that wish to belong to and support ISSA with a financial contribution. They will receive newsletters, catalogs, and invitations but are not eligible to enter shows. Supporting members are exempt from the payment of dues. They may not vote at general membership meetings and cannot hold office in this organization. They qualify to participate in an advisory capacity and will be invited to attend show event openings. They are recognized for their commitment in the literature of ISSA. Their supporting membership will continue for one calendar year.
Contributor: Donations of $25 to $149.99
Supporter: Donation of $150.00 to $499.99
Patron: Donation of $500.00 to $2,499.99
Benefactor: Donation of $2,500.00 or more
1) Donations of $1500 or more will have an award(s) named for the person/organization making the donation given out at at the ISSA Annual Juried Exhibition.
2) Associate, Active, Signature or Master members, who wish to provide additional support to the organization over and above the required annual dues beginning at $25 or more, will also be recognized as a Friend of ISSA. They are recognized for their commitment in the literature of ISSA.
Article V. Dues
Section V.1 Dues shall be derived on an annual basis by the board.
Section V.2 Changes of more than 10% from the previous rate must be brought before the membership and passed with a 2/3 vote.
Section V.3 The dues shall be used exclusively for the promotion of the organization and the payment of its bills.
(a) The fiscal year shall be from January first (1st) through December thirty-first (31st).
(b) Members not paying their dues by January 31 will be sent a reminder. If not paid by the end of February membership shall be revoked. Active, Signature and Master members are given an additional month grace period in which if membership is renewed they will not have to submit to jurying again. If membership is not renewed by March 31 of that year the individual shall be required to resubmit to the jurying process in order to regain their membership status.
(c) Any Active, Signature, or Master member can request a one time only leave of absence (LOA). This request must be submitted in writing to the board. This would allow the individual to not pay dues for up to, but not exceeding, two years and retain their status the following year. The member would not be eligible for exhibitions or other society organized events during their LOA.
Article VI. Board of Directors
Section VI.1 The Board of Directors shall be the personification of the WILL of the organization. The President, with the assistance and cooperation of all officers, shall be the carrier of that will.
(a) The Board of Directors shall consist of seven (7) members, including President, Vice President, Secretary, Treasurer, and Exhibition Director and two members at-large. The number of directors may be increased or decreased from time to time by resolution of the Board.
(b) The Board of Directors shall be the governing body of the organization, and shall make the rules for its government and define the duties of its officers within the guidelines of these by-laws.
(c) The Board of Directors shall control the funds of the organization and shall act as trustee for any special funds entrusted to the organization.
(d) The Board of Directors shall by a majority vote of those present at a regular Board meeting or a special meeting of the Board called for that purpose, appoint a temporary replacement to fill any vacancy among the members of the Board. The person so appointed shall hold office until the next annual election of the Board and until his or her successor is elected and qualified.
(e) The Board and Directors (in addition to the above general powers) shall have the following special powers:
(i) To fix and enforce penalties for the violations of the by-laws and rule in cases where none are fixed by the by-laws or
(ii) To fix and enforce penalties for the violations of the policies and rules in cases where none are fixed by the policies or
(iii) To remove by a resolution passed by a vote of no less than two-thirds (2/3) of the members of the Board, any committee, either standing or special, or any member thereof, or any officer or member of the Board who fails to attend to their duties under these by-laws or for conduct deemed contrary to the aims of ISSA.
(f) Regular meetings of the Board shall be held quarterly, unless otherwise provided by the Board of Directors. These meetings may be in person, or by video, telephone, or Internet based conferencing as designated by the Board.
(g) Special meetings of the Board may be called by the President or two-thirds (2/3) of the Board of Directors. Two (2) of whom shall be the President or Vice President and another officer.
(h) Board Members or members in general shall not be held responsible for any fraud or embezzlement perpetrated by any member and/or treasurer of the society.
Article VII. Officers
Section VII.1 All officers shall be the carriers of the WILL of the Board of Directors of the organization.
(a) President
(i) The President of ISSA shall preside at all meetings of the Board of Directors and at all other meetings of the organization and shall have power to appoint committees with the concurrence of the Board.
(b) Vice President
(i) It shall be the duty of the Vice President to perform all the duties of the President in the absence of that officer. The Vice President shall also work in a public relations capacity.
(c) Secretary
(i) It shall be the duty of the Secretary to attend all meetings of the organization and the Board of Directors and to keep records of the proceedings. In the absence of the Secretary, an Acting Secretary shall be the custodian of the Seal of the Organization and its records. The books and papers of the organization shall, at all times, be open for inspection to members of the organization. The Secretary shall keep a roll of all members and shall summon the members of the organization and the Board of Directors to all meetings. The Secretary shall conduct correspondence and transact any other business that may be required by the Board, with such assistance as the Board shall provide.
(d) Treasurer
(i) The Treasurer shall receive and hold all moneys and securities belonging to, or receivable by the organization, and pay them out in such manner as shall be designated by the Board of Directors. The Treasurer shall, at the annual meeting of the organization, submit a statement of the receipts and disbursement for the preceding fiscal year, and shall perform such other duties as may, from time to time, be prescribed by the Board. All checks of the ISSA must be signed by the Treasurer and at least one additional Board member.
(ii) The Treasurer shall, if so directed by the Board of Directors, at the expense of the organization, obtain a bond from a responsible surety company, as surety of the faithful discharge of the Treasurer’s duties. All funds shall be in the name of the organization in such depositories as the Board shall direct. If in the judgment of the Board there are funds in such account or accounts in excess of the needs for operating purposes such surplus funds may be invested in such manner as may be directed by the Board.
(iii) The Treasurer shall make a quarterly report to the Board of Directors showing the financial condition of the organization, and shall make an annual report at the last meeting before the annual meeting to the board. The Treasurer will then present the annual report at the general membership meeting. A copy of the annual financial report shall be made available to the membership at the annual meeting.
(iv) No officer, member of the Board or member of the organization shall have power to make any obligation binding the organization to payment of any sum of money whatsoever without approval of the executive committee. The executive committee shall establish guidelines for the approval of expenses. All expenses over $700 must be brought before the general membership and approved by a 2/3 majority vote.
(e) Exhibition Director
(i) The job of the exhibition director is to oversee a group of committees that would be in charge of organizing the annual exhibition. Those committee responsibilities would include finding and securing a venue, sending membership the prospectus for the event, securing awards, notifying national publications, and advertising for the event.
Article VIII. Meetings
Section VIII.1 General membership meetings of ISSA shall be held once a year to coincide with the National Exhibition. Time and location shall be identified at least 30 days before the meeting.
Article IX. Nominations and Elections
Section IX.1 Ninety (90) days before the 31st of March in each odd-numbered year, the Board shall appoint a nominating committee of three (3) members of the Board. Any member in good standing may nominate an Associate, Active, Signature or Master Member for the Board of Directors by submitting his or her name to the nominating committee. The nominating committee will be responsible for interviewing proposed candidates to ascertain:
(a) Their commitment to the aims of ISSA
(b) Their willingness to serve on the board
(c) Their commitment to attend at least half of the Board meetings. The nominating committee shall submit their recommendations to the Board for final review.
Section IX.2 The Board shall provide a list of candidates to the membership at least three weeks before the 31st of March in each odd-numbered year.
Section IX.3 Voting may be done via mail or electronically. The individuals with the most votes shall be selected.
Section IX.4 Directors and officers shall serve for a two year period with their term starting the first day of April in the year they were elected.
Section IX.5 Each director and committee chair is responsible for keeping a written record of their term, as well as all notes, properties and monies associated with that office. These records shall be presented to the office’s successor.
Article X. Removal, Resignation, and Vacancies of Directors
Section X.1 A director may be removed for cause by the members by a two-thirds vote at a meeting at which a quorum is present. A director may resign at any time by giving 90 days written notice. With the majority of the board’s approval, they may give less than 90 days written notice due to extenuating circumstances. Board vacancies may be filled for the unexpired term of the director who was removed or has resigned by a majority vote of the members.
Article XI. Committees
Article XII. The President shall appoint, subject to the approval of the Board of Directors, such committees as are deemed necessary to conduct the business of the organization. These committees may consist of members of the Board or members at large.
Article XIII. Exhibitions and Shows
Section XIII.1 There shall be at least one International show annually and as many regional shows as may from time to time be determined by the Board to be practicable giving considerations to fiscal, geographic and demographic factors, and the availability of host galleries, museums and other appropriate venues.
Section XIII.2 International Shows
(a) Any Active, Signature, or Master member in good standing may enter the annual show. A three (3) person jurying committee of MSA members shall evaluate entries of Active and SSA members for inclusion. MSA members do not have to be juried into the show.
Section XIII.3 Regional Shows
(a) Regional shows are limited to Active members in the region and to Signature or Master Members of any region. A three (3) person jurying committee of MSA members shall evaluate entries of Active and SSA members. MSA members do not have to be juried into the regional shows.
Article XIV. Jurying of Active Membership
Section XIV.1 Jury Process for Active membership
(a) Individuals wishing to apply for Active Membership may request jurying by any one (1) active MSA in good standing at any time of year.
(b) An individual may apply for active membership no more than twice within any fiscal year (January to December) and must submit a jury fee for each application.
(c) The individual must submit the jury fee to the ISSA before approaching any MSA for jurying. Individuals should send a written request to the desired MSA member requesting that they jury their images before sending any images to that member. The MSA member reserves the right to refuse to jury any member before images have been submitted to them.
(d) Jurying of membership will be completed using digital images provided by the applying member.
(e) The jury results shall be released by a member of the ISSA board, not the MSA member that did the jurying.
(f) Membership dues are to be paid in full within 60 days of notification of approval.
(g) Jury fees are retained by the society.
(h) Individuals wishing to be considered for Signature or Master Membership levels at the annual jurying must be approved as an Active Member first and pay Active membership dues at least 60 days prior to the Annual Jury date.
Section XIV.2 Revoking of Membership Status
(a) Any member found to have have falsely presented their artwork, or submitted works not completed by themselves, may be subject to having their membership status revoked.
Article XV. Jurying of Signature and Master Membership
Section XV.1 Jury of Selection
(a) The Jury of Selection for SSA and MSA Membership status shall be elected annually by the membership and shall serve for one year. Only Master Members may serve on the Jury of Selection. From a list of available candidates on the ballot, the three (3) candidates receiving the largest number of votes shall be designated the three (3) member Jury of Selection for that year.
(b) The three candidates receiving the next greatest number of votes will be designated as Alternate Jurors, to be called to duty only in the absence of a designated Juror of Selection.
(c) No MSA Member may serve on the Jury of Selection more than once in a period of three (3) years. This restriction applies only to those Jurors (including Alternates) who actually serve as members of the Jury of Selection for the membership.
Section XV.2 Jury Process for SSA and MSA
(a) Any existing Active or Signature Member in good standing may submit to be juried for a higher membership level.
(b) Jurying of membership will be completed using digital images provided by the applying member.
(c) Jurying of Signature and Master membership shall occur in February of each year.
(d) Membership dues are to be paid in full within sixty (60) days of notification of approval .
(e) If membership is approved the jury fees shall be applied toward that years membership fees. If they are declined the jury fees are retained by the society.
Section XV.3 Revoking of Membership Status
(a) Any member found to have have falsely presented their achievements or their artwork, or submitted works not completed by themselves, may be subject to having their membership status revoked.
Article XVI. Amendments
Section XVI.1 Any member in good standing that is eligible to vote in matters of the society may propose a change to the bylaws. The proposal shall be made in writing, shall state the reasons for and the purposes of the proposed amendment and shall set forth the proposed amendment in the specific language to be used if it is adopted. The Article or the Section to be amended shall be designated.
Section XVI.2 Proposals to amend initiated by an eligible member shall be received by the Board of Directors not less than sixty (60) days prior to the Annual Business Meeting. The Board shall, not later than fifteen (15) days prior to the Annual Business Meeting, advise the Membership in writing of the proposed amendment(s), including arguments pro and con.
Section XVI.3 Discussion of the proposed amendment(s) shall be included in the agenda of the Annual Business Meeting. Minor changes in the wording of the proposed amendment(s) may be made at that time if acceptable to the initiator.
Section XVI.4 The amendments in the final form shall be included on the ballot sent to the membership following the Annual Business Meeting. An affirmative vote to amend by two-thirds (2/3) of the Voting Membership responding and returning the ballot shall be required for passage.

Buggin3
06-20-2011, 10:16 PM
Looks great to me, Lorna. I can't think of anything that needs to be added, or that needs to be removed. I didn't notice any typos either, but I make no promises on that. :)

FoggyMountain
06-21-2011, 07:02 AM
Sounds great, but would like to know the regional areas.

Crias
06-21-2011, 09:18 AM
WOW did the formatting come through ugly here! Makes it very hard to read or edit. If you want a copy sent to your e-mail address with formatting where you can actually read it send Lorna or me a pm with your e-mail and we will send you a word file.

Lynn regional areas won't be designated at this time, it will be determined as groups start forming within various areas.

aaces
06-22-2011, 01:46 AM
This all looks Really Good :thumbsup:
You all have worked hard and it shows. Thank You to each and everyone who helped with this!!!

karenelyse
06-22-2011, 02:36 PM
You have really put a lot of work into this document. I have quite a few changes (I was a technical writer/editor for 18 years, so I'm very picky). You can review them and accept what you want. Change tracking is turned on. I'm attaching a Word format (converted from Mac Pages) for you. I hope this helps.
Let me know if you have any trouble reading it.

Elyse
972-896-2160

lorna12
06-22-2011, 04:20 PM
Karen...where were you a year ago. :lol: Great job of editing this for us and giving us some points to ponder...it's really appreciated.

Crias
06-22-2011, 09:45 PM
Thanks Elyse! That is very helpful and we really appreciate you taking the time and sharing your expertise!

karenelyse
06-22-2011, 10:37 PM
Lorna, I've only known about Wet Canvas for a couple of months. Now that you know where I am, just holler when you need me. (Yup, I'm a native Texan.):wave:

kodik9
06-23-2011, 11:20 PM
Everything reads great! Thank you, everyone, for all the hard work and devotion going into making ISSA possible!

VENKAT
06-25-2011, 12:52 AM
Lorna : I can imagine how much effort and time must have been expended in drafting and re drafting the Bylaws of ISSA . We are grateful to all those who were involved in this .
One item which is not mentioned under the head DUES- Section V .1 is the Annual Membership Fees for the various categories of Membership.It only says that it will be derived annually Donations have been specified but not the Annual dues from Members .If this point has already been answered elsewhere I have not seen it .

Venkat

lorna12
06-25-2011, 01:16 AM
Venkat...we decided that the exact amount of the dues would not be placed in the bylaws, the reason being that we would have to vote everytime it needed changing. The annual amount will be posted on our website when we are up and running and then the amount, if it needs changing, will only go up by 10% in any given year. If the time comes that the Board decides it will need more to run on, it will be increased (more than 10%) only by a special vote involving all members.

sandrawillard
06-26-2011, 01:31 PM
Thank you for all of your suggestions Elyse. I've implemented them and formatted the document (although its close to accurate in it's form here but it's not exact to the actual electronic document). Here it is again for everyone to review:

International Society of Scratchboard Artists - Bylaws
Draft - June 26, 2011
ISSA Copyright 2011

Article 1 - Name and Purpose
Section 1.1 - Name
(a) The name of this organization shall be “International Society of Scratchboard Artists”, a not-for-profit educational organization.
(b) International Society of Scratchboard Artists will hereafter be referred to as ISSA in these by-laws.
Section I.2 Purpose
(a) The purpose of this organization is to promote interest in and excellence of Scratchboard Art as a fine art medium through international exhibitions and to encourage education in this form of fine art.
(b) Education and promotion of this medium as fine art to the public, art communities (not limited to galleries, international exhibitions, artists), and membership of ISSA.

Article 2 - Definition of Scratchboard Art
Section 2.1 - Scratchboard Art is a subtractive medium that involves the use of abrasive tools to directly remove a surface layer of one value (typically dark) to expose a secondary layer of a contrasting value (typically white). The majority of the values within the artwork should be achieved by varying the amount of surface layer that has been removed or left. Reapplying of transparent mediums over the initial scratching is permissible, but the integrity of the underlying scratching should remain visible. Works may be color or black and white.

Article 3 - Membership
Section 3.1 - There shall be five (5) categories of membership:
(a) Associate Members
Any individual who is interested in the aims and purpose of this organization and who pays the annual dues may become a member. This is entry level for scratchboard artists who wish learn and hone their skills, with the eventual aim of becoming an Active, Signature, And/or Master member. This level of membership is not juried. Associate members may hold office, and may vote in the official business of the organization. They may not submit work for juried ISSA shows, but may attend workshops and other association organized events. Members must be current in paying dues.
(b) Active Members
Any individual may apply for Active Membership at any time of the year. Open to any artist who has submitted five (5) works of art for jury by one (1) Master Scratch Artist (MSA) and been approved. An Active member will pay annual dues, and may hold office and vote in the official business of the organization. They may submit work for jury for ISSA exhibitions and attend all association events. An Active member may have the eventual goal of becoming a Signature or Master member. Any Active member can apply for Signature or Master membership level at the annual jury process. Members must be current in paying dues.
(c) Signature Members
Signature Scratchboard Artist (SSA) - Open to any Active Member who has advanced scratchboard skills and has submitted seven (7) images of works of art for jury by three (3) MSA’s at the annual membership jurying and been approved. They may use the designation SSA after their name. They will pay annual dues, and may hold office and vote in the official business of the organization. They may submit work for jury to ISSA exhibitions and attend all association events. Their eventual goal may be to become a MSA. Members must be current in paying dues.
(d) Master Members
Master Scratchboard Artist (MSA) – Open to Active or Signature Members who have excelled and, not only artistically work at the highest levels of Scratchboard Art, but also work diligently to promote the medium in the public eye. Members must have distinguished themselves and the quality of their work through three or more of the following methods:
• Museum, national, and/or International exhibition/award history, (or other equally recognized shows or competitions);
• Solo Exhibitions;
• Gallery representation;
• Teaching of workshops or demonstrations;
• Publication in a recognized industry magazine/book;
• Other activities that show a member’s dedication to promotion of the medium.
To be considered for this level, Active or Signature members must submit a portfolio of 10 works, as well as a biography or resume listing achievements, to be juried by a panel of 3 existing MSA Members. Upon approval, they will become jurors and will no longer be required to be juried into ISSA exhibitions. Master members may use the initials MSA after their name. A Master member will pay annual dues, and may hold office and vote in the official business of the organization. They may attend all association events. Members must be current in paying dues.
(e) Honorary Members
For persons who have worked selflessly to promote the goals of the ISSA, who may or may not be artists. Upon recommendation of the Board of Directors, Honorary Membership may be conferred through a majority vote during any regular Board of Directors meeting. Honorary Members are exempt from the payment of dues. They may vote at general membership meetings and attend all association events. They qualify to participate in an advisory capacity. Such membership may continue from year to year at the will of the Board of Directors. Honorary members may submit work to ISSA shows at no cost, but are subject to jury.

Section 3.2 - Membership Lists
The Membership Lists of the Society are for the personal use of the individual members and officers. The names, addresses, and other information which may be contained in these lists is privileged information and may not be provided to outside interests, commercial or private. The Board may, at its discretion, waive, by specific motion, the above ruling.

Article 4 - Additional Supporters
Section 4.1 Friend of ISSA
Individuals or organizations that wish to belong to and support ISSA with a financial contribution will receive newsletters, catalogs, and invitations, but are not eligible to enter shows. Supporting members are exempt from the payment of dues. They may not vote at general membership meetings and cannot hold office in this organization. They qualify to participate in an advisory capacity and will be invited to attend show event openings. They are recognized for their commitment in the literature of ISSA. Their supporting membership will continue for one calendar year.

The following are the levels of donations and their ascribed title:
Contributor: Donations of $25 to $149.99
Supporter: Donation of $150.00 to $499.99
Patron: Donation of $500.00 to $2,499.99
Benefactor: Donation of $2,500.00 or more

For donations of $1500 or more, an award(s) named for the person/organization making the donation will be given out at the ISSA Annual Juried Exhibition.

Associate, Active, Signature, or Master Members who wish to provide additional support to the organization over and above the required annual dues will also be recognized as a Friend of ISSA. They are recognized for their commitment in the literature of ISSA.

Article 5 - Dues
Section 5.1 - Dues shall be derived on an annual basis by the board.

Section 5.2 - Changes of more than 10% from the previous rate must be brought before the membership and passed with a two-thirds (2/3) vote.

Section 5.3 - The dues shall be used exclusively for the promotion of the organization and the payment of its bills.
(a) The fiscal year shall be from January first (1st) through December thirty-first (31st).
(b) Members not paying their dues by January 31 will be sent a reminder. If not paid by the end of February, membership shall be revoked. Active, Signature, and Master members are given an additional month grace period in which, if membership is renewed, they will not have to submit to jury again. If membership is not renewed by March 31 of that year, the individual shall be required to resubmit to the jury process in order to regain their membership status.
(c) Any Active, Signature, or Master member can request a one-time only leave of absence (LOA). This request must be submitted in writing to the board. This would allow the individual to not pay dues for up to, but not exceeding, two years and retain their status the following year. The member would not be eligible for exhibitions or other society organized events during their LOA.

Article 6 - Board of Directors
Section 6.1 - The Board of Directors shall be the personification of the WILL of the organization. The President, with the assistance and cooperation of all officers, shall be the carrier of that will.
(a) The Board of Directors shall consist of seven (7) members, including President, Vice President, Secretary, Treasurer, Exhibition Director, and two members at-large. The number of directors may be increased or decreased from time to time by resolution of the Board.
(b) The Board of Directors shall be the governing body of the organization, and shall make the rules for its government and define the duties of its officers within the guidelines of these by-laws.
(c) The Board of Directors shall control the funds of the organization and shall act as trustee for any special funds entrusted to the organization.
(d) The Board of Directors shall, by a majority vote of those present at a regular Board meeting or a special meeting of the Board called for that purpose, appoint a temporary replacement to fill any vacancy among the members of the Board. The person so appointed shall hold office until the next annual election of the Board and until his or her successor is elected and qualified.
(e) The Board of Directors (in addition to the above general powers) shall have the following special powers:
(i) To fix and enforce penalties for the violations of the by-laws, and rule in cases where none are fixed by the by-laws, or
(ii) To fix and enforce penalties for the violations of the policies and rules in cases where none are fixed by the policies, or
(iii) To remove by a resolution passed by a vote of no less than two-thirds (2/3) of the members of the Board, any committee, either standing or special, or any member thereof, or any officer or member of the Board who fails to attend to their duties under these by-laws, or for conduct deemed contrary to the aims of ISSA.
(f) Regular meetings of the Board shall be held quarterly, unless otherwise provided by the Board of Directors. These meetings may be in person, or by video, telephone, or Internet-based conferencing as designated by the Board.
(g) Special meetings of the Board may be called by the President or two-thirds (2/3) of the Board of Directors, two (2) of whom shall be the President or Vice President and another officer.
(h) Board Members or members in general shall not be held responsible for any fraud or embezzlement perpetrated by any member and/or treasurer of the society.

Article 7 - Officers
Section 7.1 - All officers shall be the carriers of the WILL of the Board of Directors of the organization.
(a) President
The President of ISSA shall preside at all meetings of the Board of Directors and at all other meetings of the organization and shall have power to appoint committees with the concurrence of the Board.
(b) Vice President
It shall be the duty of the Vice President to perform all the duties of the President in the absence of that officer. The Vice President shall also work in a public relations capacity.
(c) Secretary
It shall be the duty of the Secretary to attend all meetings of the organization and the Board of Directors and to keep records of the proceedings. In the absence of the Secretary, an Acting Secretary shall be the custodian of the Seal of the Organization and its records. The books and papers of the organization shall, at all times, be open for inspection to members of the organization. The Secretary shall keep a roll of all members and shall summon the members of the organization and the Board of Directors to all meetings. The Secretary shall conduct correspondence and transact any other business that may be required by the Board, with such assistance as the Board shall provide.
(d) Treasurer
(i) The Treasurer shall receive and hold all moneys and securities belonging to, or receivable by, the organization, and pay them out in such manner as shall be designated by the Board of Directors. The Treasurer shall, at the annual meeting of the organization, submit a statement of the receipts and disbursement for the preceding fiscal year, and shall perform such other duties as may, from time to time, be prescribed by the Board. All checks of the ISSA must be signed by the Treasurer and at least one additional Board member.
(ii) The Treasurer shall, if so directed by the Board of Directors, at the expense of the organization, obtain a bond from a responsible surety company, as surety of the faithful discharge of the Treasurer’s duties. All funds shall be in the name of the organization in such depositories as the Board shall direct. If, in the judgment of the Board, there are funds in such account or accounts in excess of the needs for operating purposes, such surplus funds may be invested in such manner as may be directed by the Board.
(iii) The Treasurer shall make a quarterly report to the Board of Directors showing the financial condition of the organization, and shall make an annual report to the board at the last meeting before the annual meeting. The Treasurer will then present the annual report at the general membership meeting. A copy of the annual financial report shall be made available to the membership at the annual meeting.
(iv) No officer, member of the Board, or member of the organization shall have power to make any obligation binding the organization to payment of any sum of money whatsoever without approval of the Executive Committee. The Executive Committee shall establish guidelines for the approval of expenses. All expenses over $700 must be brought before the general membership and approved by a two-thirds (2/3) majority vote.
(e) Exhibition Director
The job of the Exhibition Director is to oversee a group of committees that would be in charge of organizing the annual exhibition. Those committee responsibilities would include finding and securing a venue, distributing the prospectus for the event to membership and other interested artists, securing awards, notifying national publications, and advertising for the event.

Article 8 - Meetings
Section 8.1 General membership meetings of ISSA shall be held once a year to coincide with the National Exhibition. Time and location shall be identified at least thirty (30) days before the meeting.

Article 9 - Nominations and Elections
Section 9.1 - Ninety (90) days before the 31st day of March in each odd-numbered year, the Board shall appoint a Nominating Committee of three (3) members of the Board. Any member in good standing may nominate an Associate, Active, Signature, or Master Member for the Board of Directors by submitting his or her name to the nominating committee. The Nominating Committee will be responsible for interviewing proposed candidates to ascertain:
• Their commitment to the aims of ISSA
• Their willingness to serve on the board
• Their commitment to attend at least half of the Board meetings.
The Nominating Committee shall submit their recommendations to the Board for final review.

Section 9.2 - The Board shall provide a list of candidates to the membership at least three (3) weeks before the 31st day of March in each odd-numbered year.

Section 9.3 - Voting may be done via mail or electronically. The individuals with the most votes shall be selected.

Section 9.4 - Directors and officers shall serve for a two year period, with their term starting the first day of April in the year they were elected.

Section 9.5 - Each director and committee chair is responsible for keeping a written record of their term, as well as all notes, properties, and monies associated with that office. These records shall be presented to the office’s successor.

Article 10 - Removal, Resignation, and Vacancies of Directors
Section 10.1 - A director may be removed for cause by the members by a two-thirds (2/3) vote at a meeting at which a quorum is present. A director may resign at any time by giving 90 days written notice. With the majority of the board’s approval, they may give less than 90 days written notice due to extenuating circumstances. Board vacancies may be filled for the unexpired term of the director who was removed or has resigned by a majority vote of the members.

Article 11 - Committees
Section 11.1 - The President shall appoint, subject to the approval of the Board of Directors, such committees as are deemed necessary to conduct the business of the organization. These committees may consist of members of the Board or members at large.

Article 12 - Exhibitions and Shows
Section 12.1 - There shall be at least one International show annually and as many regional shows as may from time to time be determined by the Board to be practicable, giving considerations to fiscal, geographic, and demographic factors, and the availability of host galleries, museums, and other appropriate venues.

Section 12.2 - International Shows
Any Active, Signature, or Master member in good standing may enter the annual show. A three (3) person jury committee of MSA members shall evaluate entries of Active and SSA members for inclusion. MSA members do not have to be juried into the show.

Section 12.3 Regional Shows
Regional shows are limited to Active members in the region and to Signature or Master Members of any region. A three (3) person jury committee of MSA members shall evaluate entries of Active and SSA members. MSA members do not have to be juried into the regional shows.

Article 13 - Jury of Active Membership
Section 13.1 - Jury Process for Active membership
The individual must submit the jury fee to the ISSA before approaching any MSA for jury. An individual may apply for Active membership no more than twice within any fiscal year (January to December) and must submit a jury fee for each application. Individuals wishing to apply for Active membership may request jury by any one (1) active MSA in good standing at any time of year.

Individuals should send a written request to the desired MSA member requesting that they jury their images before sending any images to that member. The MSA member reserves the right to refuse to jury any member before images have been submitted to them.

Jury of membership will be completed using digital images provided by the applying member.

The jury results shall be released by a member of the ISSA board, not the MSA member that did the jury.
Membership dues are to be paid in full within 60 days of notification of approval.

Jury fees are retained by the society.

Individuals wishing to be considered for Signature or Master Membership levels at the annual jury must be approved as an Active Member first and pay Active membership due at least 60 days prior to the Annual Jury date.

Section 13.2 Revoking of Membership Status
Any member found to have falsely presented their artwork, or submitted works not completed by them, may be subject to having their membership status revoked.

Article 14 - Jury of Signature and Master Membership
Section 14.1 - Jury of Selection
a. The jurors shall be elected annually by the membership and shall be the Jury of Selection for SSA and MSA Membership status for one year. Only Master Members may serve on the Jury of Selection. From a list of available candidates on the ballot, the three (3) candidates receiving the largest number of votes shall be designated the three (3)-member Jury of Selection for that year.
b. The three candidates receiving the next greatest number of votes will be designated as Alternate Jurors, to be called to duty only in the absence of a designated Juror of Selection.
c. No MSA Member may serve on the Jury of Selection more than once in a period of three (3) years. This restriction applies only to those Jurors (including Alternates) who actually serve as members of the Jury of Selection for the membership.

Section 14.2 - Jury Process for SSA and MSA
a. Any existing Active or Signature Member in good standing may submit to be juried for a higher membership level.
b. Jury of membership will be completed using digital images provided by the applying member.
c. Jury of Signature and Master Membership shall occur in February of each year.
d. Membership dues are to be paid in full within sixty (60) days of notification of approval.
e. If membership is approved, the jury fees shall be applied toward that year’s membership fees. If they are declined, the jury fees are retained by the society.

Section 14.3 - Revoking of Membership Status
Any member found to have falsely presented their achievements or their artwork, or submitted works not completed by them, may be subject to having their membership status revoked.

Article 15 - Amendments
Section 15.1 - Any member in good standing that is eligible to vote in matters of the society may propose a change to the bylaws. The proposal shall be made in writing, shall state the reasons for and the purposes of the proposed amendment, and shall set forth the proposed amendment in the specific language to be used if it is adopted. The Article or the Section to be amended shall be designated.

Section 15.2 - Proposals to amend initiated by an eligible member shall be received by the Board of Directors not less than sixty (60) days prior to the Annual Business Meeting. The Board shall, not later than fifteen (15) days prior to the Annual Business Meeting, inform the Membership in writing of the proposed amendment(s), including arguments, pro and con.

Section 15.3 - Discussion of the proposed amendment(s) shall be included in the agenda of the Annual Business Meeting. Minor changes in the wording of the proposed amendment(s) may be made at that time if acceptable to the initiator.

Section 15.4 - The amendments in the final form shall be included on the ballot sent to the membership following the Annual Business Meeting. For passage of an amendment, two-thirds (2/3) of the Voting Membership must respond with an affirmative vote on the returned ballot.

03ahmed
06-26-2011, 02:41 PM
I am really excited to join!

I have one question though, to become a signature member do you need to be an active one first?

sandrawillard
06-26-2011, 09:40 PM
Hi Irfan,

In answer to your question - Yes, you would need to be an Active member first:

(c) Signature Members
Signature Scratchboard Artist (SSA) - Open to any Active Member who has advanced scratchboard skills and has submitted seven (7) images of works of art for jury by three (3) MSA’s at the annual membership jurying and been approved. They may use the designation SSA after their name. They will pay annual dues, and may hold office and vote in the official business of the organization. They may submit work for jury to ISSA exhibitions and attend all association events. Their eventual goal may be to become a MSA. Members must be current in paying dues.

caribouhills
06-27-2011, 12:42 AM
Article 2 - Definition of Scratchboard Art
Section 2.1 - Scratchboard Art is a subtractive medium that involves the use of abrasive tools to directly remove a surface layer of one value (typically dark) to expose a secondary layer of a contrasting value (typically white). The majority of the values within the artwork should be achieved by varying the amount of surface layer that has been removed or left. Reapplying of transparent mediums over the initial scratching is permissible, but the integrity of the underlying scratching should remain visible. Works may be color or black and white.

By definition, I am assuming that any board done with a fiberglass brush, steel wool, eraser or any other tool that does not leave visible scratch marks in the clay, would not be considered scratchboard art?

03ahmed
06-27-2011, 02:30 PM
Thanks Sandra, so does that mean once the society is up and running, to begin with there will be no signature members?

lorna12
06-27-2011, 04:05 PM
Mark...your graphite work has "subtractive" work done to it with those tools, so yes, it does qualify. I would say most works done on clayboard, whether with ink, w/c, acrylic...whatever...and then have some form of scratching (with any of those tools or others) on it, would be acceptable under that definition.

Irfan...that's right...until the first annual signature jury (probably in March) there will be no SSA or additional MSA.

Sandra...you are a gem!:thumbsup:

aaces
06-28-2011, 09:22 AM
I am so proud of all of you who are working so hard to make this happen!
Not only are ya all TALENTED artistically.......
But ya all got SMARTS too!:D
Seriously........THANK YOU!!!!!!!!!!!!!!!!!!

Crias
06-28-2011, 04:33 PM
Article 2 - Definition of Scratchboard Art
Section 2.1 - Scratchboard Art is a subtractive medium that involves the use of abrasive tools to directly remove a surface layer of one value (typically dark) to expose a secondary layer of a contrasting value (typically white). The majority of the values within the artwork should be achieved by varying the amount of surface layer that has been removed or left. Reapplying of transparent mediums over the initial scratching is permissible, but the integrity of the underlying scratching should remain visible. Works may be color or black and white.

By definition, I am assuming that any board done with a fiberglass brush, steel wool, eraser or any other tool that does not leave visible scratch marks in the clay, would not be considered scratchboard art?


Not sure why you would read that into it Mark?

We specifically left the work scratching to a minimum so that it would include works that are done with erasers, sandpaper, etc. hence why we chose: subtractive medium that involves the use of abrasive tools and "The majority of the values within the artwork should be achieved by varying the amount of surface layer that has been removed or left" rather than using the word scratching over and over again.

What we are trying to prevent is works that are 90% painted or drawn or whatever with just a few scratches for highlights and effect from being entered. We want the 'scratching' (no matter what you are using for scratching be it steel wool or a scalpel) to be determining the values for the majority of the board. We also want to avoid using words that are brand specific such as clay or ink, as some people work on scratchboard they make themselves which may not be coated with ink or made with clay.

Perhaps you can think of a way to reword the definition in a way that you think would be clearer that works with fiberglass brush and steel wool, etc can be entered, but the other type of works can't?

FoggyMountain
06-29-2011, 06:39 AM
I am so proud of all of you who are working so hard to make this happen!
Not only are ya all TALENTED artistically.......
But ya all got SMARTS too!:D
Seriously........THANK YOU!!!!!!!!!!!!!!!!!!

Allan said this very well. And I thank you also for your hard work in creating the society.

PatrickHedges
06-30-2011, 01:09 AM
Not only are ya all TALENTED artistically.......
But ya all got SMARTSwell, I have and the other six hang around me :lol: :lol: :lol: (I wish :smug: )